Privacy Policy

Our Commitment to Privacy

At the Burlington Area Potters' Guild (“the Guild,” “we,” or “us”), a volunteer-powered nonprofit centered on clay artistry, we treat your personal information with the utmost respect. We are dedicated to protecting the privacy of our students, members, and online visitors through transparent data practices across all our services.

 

Information We Collect
We process personal data that you share with us to enhance your experience, including:

• Contact Information: Personal names, phone numbers, and email addresses submitted through forms.

• Membership Data: Details required to manage studio entry and active guild registrations.

• Educational Records: Information provided when signing up for workshops, classes, or events.

• Payment Details: Financial transactions processed via Wix Payments; please be aware the Guild does not internally store full credit card information.

• Marketing Preferences: Email addresses for those who choose to receive our community newsletters.

• Technical Data: Automatically gathered information such as IP addresses and browsing habits provided by our hosting provider.

We only collect the minimum amount of data necessary to provide high-quality programming.

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How We Gather Data
Information is collected directly when you:

• Submit an online inquiry or contact form

• Apply for or renew a Guild membership

• Register for a ceramic workshop or class

• Engage in a financial transaction on our site

• Subscribe to our newsletter updates

• Browse our website pages

 

Use of Your Information
Your data allows us to:

• Efficiently respond to your inquiries and offer support

• Administer memberships and provide studio access

• Process secure payments and maintain operational records

• Inform you of upcoming events, classes, and Guild news

• Deliver marketing materials when you have provided consent

• Optimize our website and educational offerings

• Comply with all applicable legal obligations

We will never utilize your personal data for secondary purposes without your prior approval.

 

Third-Party Hosting and Services
Our digital infrastructure is hosted by Wix.com, which facilitates our forms, membership portals, and overall site operations. Financial transactions are conducted through Wix Payments. These platforms adhere to their own robust security standards. We recommend reviewing the Wix Privacy Policy for deeper insights into their data management.

 

Data Sharing Practices
The Guild does not sell, rent, or trade your personal information. We only disclose data to essential partners who assist with:

• Web hosting and site maintenance

• Secure payment processing

• Event and class registration management

• Email marketing logistics

• Legal and regulatory compliance

 

Financial Integrity
All electronic payments are funneled through Wix Payments. To maximize your security, the Guild does not store sensitive credit card numbers on our own servers. These details are handled exclusively by PCI-compliant payment gateways.

 

Communications and Anti-Spam
We utilize Wix communication tools to engage our community in alignment with Canada’s Anti-Spam Legislation (CASL). We only send marketing content based on clear consent. You may unsubscribe from marketing emails at any time, though you will continue to receive essential administrative alerts regarding your memberships or registrations.

 

Cookies and Analytics Tracking
Our website uses Wix-based cookies to ensure site stability and security. These tools help us analyze how visitors engage with our content. While we do not utilize third-party trackers like Google Analytics, the inherent Wix technology may use cookies to improve performance. You can manage cookie settings in your browser, though this may impact some site functionality.

Media and Testimonials
We take pride in our community and often document events through photography or testimonials. We will always obtain your express permission before featuring identifiable images or personal stories in our promotional materials.

Protection and Retention of Data
We retain your information only as long as required for service delivery, legal compliance, or historical record-keeping. We maintain physical and digital safeguards to protect against unauthorized access. Please note that no method of online transmission is entirely risk-free.

 

Your Legal Rights
Depending on your jurisdiction, you have the right to:

• Review the personal data we maintain about you

• Request corrections to inaccurate information

• Ask questions about our data handling processes

• Withdraw consent for specific uses of your data

Please contact us directly to exercise these rights.

 

Third-Party Links
Our site may contain links to social media or external partners. We do not control and are not liable for the privacy standards of these external sites. We encourage you to read their specific policies.

Policy Amendments
We may update this Privacy Policy to stay current with legal requirements or changes in Guild operations. Any major updates will be posted here with a revised effective date.

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Contact Information

For questions regarding your privacy, please contact:
Burlington Area Potters' Guild
Email: info@burlingtonareapotters.ca
Website: www.burlingtonareapotters.ca
Mailing Address: 717 Centre Road, Waterdown, ON L0R1H0
Attn: Board of Directors / Privacy Officer

We are committed to addressing all privacy inquiries promptly and professionally.